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PINE BROOK HILLS HOMEOWNER’S ASSOCIATION
BOARD MEETING MINUTES
MARCH 7, 2006
The quarterly meeting of
the PBH Homeowners' Association Board was called to order by Tim Triggs,
President, at 7:05pm. on March 7, 2006, in the Community Center.
Board Members Present:
Alex Baris, Tim Triggs, Mark Menaugh, Margit Mestdagh. Suzanne Adams and Pam
Creswell were also in attendance.
Minutes: The minutes of the December 6, 2005 Board Meeting were moved,
seconded, and approved.
Naming the dam
The Bob deHaase Dam
naming suggestion will make it into the next Pine Brook Press. The
recommendation to name the dam “Bob deHaase Dam” will be confirmed at the
next General HOA meeting. The reservoir will be called Pine Brook Hills
Reservoir. A naming ceremony for the dam and the reservoir will follow at a
later point. We will budget for a plaque for the dam. Moved, second, and
approved.
Insurance policy
review
The PBH Board Member
insurance will be reviewed with attorney before next meeting.
Job description
updates
Pam Creswell is in
process of reworking the PBH Board member job descriptions. Pam Creswell
will e-mail new job description one month before next board meeting. Pam
Creswell and Mark
Menaugh will work
on a Mission Statement for PBH.
Recommendation: PBH
Budget should be prepared by prior administration and will be approved by
new board.
Beetle Busters
Susan Adams: Gail
Loveman and Joe Davis are new Beetle Buster co-chairs. Fire district is
funding next training. Beetle Buster training sessions will be held at
Boulder Heights.
BMFPD DVD
Susan Adams:
Encountering many problems with recording DVD. Had to start over again with
recording process.
Phone Book status
PBH Phone Book is
currently at the printer. It will be back from the printer within two weeks.
Timber Lane fuel
break
Fuel Break for first 12
properties: 3 contractors plus BMFPD were contacted to submit bids. Bids
came back not to be over 26K, more like around 20K with Native Ecology, Inc.
BMFPD did not bid on project. BMFPD did not have the resources to meet the
suggested time line. First part is only about 20% of overall planned
project. About 44K is available for overall project.
Overall, the Timber Lane
Fuel Break project is progressing as planned,
Alternate meeting
location for the April 26 HOA meeting
Tim Triggs will have a
location for April 26th finalized by end of March. Tim Triggs
reserved a meeting room at Holiday Express on North Broadway for a backup
plan. The program has not been determined yet. Suggestion: Report from fire
department about last fire. Emergency contact information and emergency
procedures. Evacuation procedure of disabled people and pets.
Chautauqua meeting
location for the July HOA meeting
Jack Walker set up
Colorado Symphony up last year. Tim Triggs will contact Jack Walker to find
out if a similar arrangement can be made for this year.
2006 HOA budget
(see attachment)
Beetle Buster expense of
$3K are estimated too high. $1K should be sufficient.
Combine HOA Meeting &
Expenses and PHB Newcomers/ Social Comm. Combine it to $1300.
Ask big donator if we
could publish their thank you letter in Pine Brook Press even if it is
unanimous.
Increase dues are up for
discussion. Pam Creswell will form committee to prepare suggestions for
increased fee approach. Prior year surpluses will cover going over budget in
2006. We need to get exact numbers of extra monetary reserves. Grant writing
for Fuel Break will also help out with budget shortfall.
Purchase of Printer
High speed laser printer
purchase: Cost-Benefit analysis required. Boulder Votech also offers
inexpensive printing as an alternative solution.
Recreational use of
reservoir
Tabled. Tracy Highman
request for picnic/playground area?
Evacuation pets
Tabled
Crime Rate in PBH
Margit Mestdagh will
investigate crime rate in PBH.
The meeting was
adjourned at 10:10 pm.
Respectfully submitted,
Margit Mestdagh, Secretary
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