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PINE BROOK HILLS HOMEOWNERS ASOCIATION
BOARD OF DIRECTORS MEETING MINUTES
DECEMBER 6, 2005
Board Members Present:
Alex Baris, Tim Triggs, Pam Creswell, Eleanor Patten. Suzanne Adams and Mark
Menaugh were also in attendance.
The quarterly meeting of the PBH Homeowners' Association Board was called to
order by Pam Creswell, President, at 7pm. on December 6, 2005, in the
Community Center.
Minutes: The minutes of the September 6th Board Meeting were moved,
seconded, and approved.
Treasurer's Report: It was reported that 74% of known residents have
paid dues, which was a slightly lower rate than in 2004. The treasurer needs
an updated listing of addresses for mailings, etc. An improved system for
ARC fee accounting needs to be looked at. Guidelines for the reserve account
need to be formalized and made known to the general membership. This will be
discussed by the new board at a future meeting.
Job Descriptions: The Board members present reviewed the Bylaws' job
descriptions. Some changes were proposed. These will be clarified with the
office holders involved. Some jobs such as Roads Chair will not be
continued. It was proposed a calendar format for job tasks be created for
easy reference. The secretary's job description was tabled. The Vice
President, at the discretion of the President will share ARC
responsibilities.
Reservoir Name: A recommendation to name the reservoir deHass in
recognition of the years of service the deHass family was discussed. The
board was enthusiastic and will present this at the next general meeting for
approval.
Timber Lane Shaded Fuel Break: To date, of the 84 properties
involved, all by eight marking permissions have been received. The State
Forest Service has begun the marking process. The first priority (and first
unit of work) is on the downhill side Lower Timber Lane in the area of the
new reservoir. A discussion followed on how to elicit reactions after
marking is complete, prior to cutting. After marking is completed and
accepted, bids on the cutting/removal work will be requested.
Beetle Busters: Twenty six people have volunteered and it is hoped to
get additional people from nearby areas.
Reservoir: It was most encouraging that there has only been a
two-week lag in construction. The plan as of now is to fill in April.
Newcomer/Social Plans for '06: A Mardi Gras fete is planned for
February. An exotic car show combined with a house tour in September is in
the early planning stages. Other ideas being considered are, a newcomer
packet to be distributed, 3 socials during the year for newcomers with all
residents invited and a combined Boulder Heights, Pine Brook Hills
children’s Christmas party (but not likely this year). As ideas are
formalized, the board will be informed.
Insurance Policy: The policy is in effect but will be carefully
reviewed by Pam, Joyce, and Alex. Both board members and the organization
are covered.
Officer Turnover: The meeting was turned over to Tim Triggs with many
thanks to Pam Creswell for her excellent years of service as president.
1. Still to be decided is the date, place, and program for the next general
meeting. The progress of the reservoir will affect these items.
Respectively submitted,
Eleanor J. Patten
Secretary
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