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PINE BROOK HILLS HOMEOWNER’S ASSOCIATION
BOARD MEETING MINUTES
Tuesday,
June 3, 2008
The Tuesday,
June 3, 2008 Board meeting of the Pine Brook Hills Home Owner’s Association
was held at the Pine Brook Hills Community Center, Station One . The meeting
was called to order by President Mark Menagh at 7:10 pm.
Board
Members present were: Tim Triggs, Mark Menagh, Dave Davies and Marla
Saville. Suzanne Adams and Deborah Menagh were also present. Bill Alexander
and Pam Creswell were absent.
Approval
of 3/11/08 Board Minutes (Marla):
Approval of
minutes was moved, seconded and approved.
Financial
Reports (Dave):
248 households have paid dues so far, the average contribution being $103.00
; 110 households have yet to pay, bringing total of dues paid to $27,202.00
so far. This total is about $4000 below the expected totals. Interest on
short term CDs are currently very low. The PB press and Beetle Busters are
both under budget. More legal expenses are expected to be incurred. Motion
to accept financial report was made, seconded and approved.
Fire
Mitigation status (Tim):
a new mitigation coordinator is still needed to replace Tim. Dave would
gladly volunteer, but his treasurer position will not be over until 2009.
Suzanne suggested asking Bert Johansen, and Mark agreed to call him.
Beetle
Busters (Suzanne):
out of 33
inspections (27 of which were in PBH) conducted so far, 11 properties have
beetles. Many good inspectors have been trained from Carriage Hills and they
are considering donating $750 to $1000 to the BB. $1500 of a $2500 BB budget
is from our Fire Department. With 1 out of 3 properties being hit, beetle
infestation continues to worsen. Diagnosis is getting more difficult since,
for one thing, it’s dry and that can render trees less able to produce as
many pitch tubes (a visible sign of beetles).
Suzanne has
named a new kind of “mini” inspection “TREEAGE”. Debra suggested going door
to door in an attempt to educate homeowners regarding beetle problems. It
was agreed that this might be pursued in the fall.
Architectural
Review Committee update (Tim):
There was discussion about the letter, which Mike Connolly is drafting to
the 82 Pine Needle property owners. It was agreed that our attorney will be
consulted regarding final approval. A motion was made that the Board agrees
to continue to spend the legal funds necessary to defend the covenants
beyond the $11,400 spent to date in 2008 and to fund this next phase. The
motion was seconded and approved unanimously.
Dave is
still waiting for our insurance underwriter’s answer regarding whether sub
organization members (such as ARC members) are covered under our liability
policy but, after initial research, suspects they are.
Re-Carpeting
the meeting room (Dave):
Suzanne had information that Carpet Outpost made a bid that everyone seemed
happy with. The fire department and the water board will be helping to fund
this project. Samples were available for viewing, and everyone seemed
satisfied that there were some good color choices.
Maintenance
of only one Calendar (All):
It will still take some work to get meeting dates automatically posted on
the PBH website. Param may be able to help do this and Mark will discuss
with him. Mark continues to post dates on the Yahoo group website, but not
all residents are members.
Finding
volunteer for Mitigation Project Manager (All):
See “Fire
Mitigation status”
Additional
New Business (All):
Deborah Menagh (PBH Wildlife Officer) says she’s been receiving questions
and suggestions from residents regarding adding native wildlife, such as
turtles, to the PBH reservoir. She would like someone with expertise in this
area to review what wildlife would be appropriate and to take on this
potential project. She will try to get some initial information from the
Division of Wildlife.
She also
said that, she had just that morning received a call from a neighbor saying
they saw a bear swimming in the PBH reservoir!
July
2008 HOA General Members’ meeting, selection of program topic and agenda
(All):
Mark wants
to celebrate the various volunteers of the community with a barbeque. He
also revealed that someone who wishes to remain anonymous, has offered to
match any “move the dirt” donations raised at a fundraiser. (We still need
to raise another $50,000). A discussion followed about ideas for a members
meeting fundraiser with games and events, possibly to be held on Saturday,
July 26th. It was agreed that Mark will consult with Pam and more
planning will need to be discussed and organized.
A
motion to adjourn the Board meeting was made, seconded and approved at 8:45
pm.
Respectively
submitted,
Marla
Saville, Secretary |
