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PINE BROOK HILLS HOMEOWNERS’ ASSOCIATION
BOARD MEETING MINUTES
MARCH 2, 2010
On Tuesday, evening,
March 2, 2010, the Pine Brook Hills Homeowners’ Association Board of
Directors met at the Pine Brook Hills Community Center. The meeting was
called to order by the president. Members in attendance included Pam
Creswell (treasurer), Mark Menagh (member-at-large), and Bill Alexander
(president). Also in attendance were Doug Parker, Neil Patel, David
Johnston, Uriah Bueller, Bob deHaas and Suzanne Adams.
Minutes
of the January 27, 2010 General Membership Meeting:
Meeting minutes were reviewed. Motion to
approve was moved, seconded and adopted unanimously by the members present.
Social
Committee Chair’s Report: Pam
Creswell reported that approximately 40 HOA members attended the Mardi Gras
Social at her home in late February.
Treasurer’s
Report: Pam Creswell provided an
overview of the financial condition of the HOA for 2010 to date. $11,000 in
income has so far been received. A motion to approve the report was
submitted, seconded and approved by members present.
Pine
Brook Directory: Suzanne Adams
stated that the PBH directory would be distributed in early April.
BeetleBusters:
Suzanne Adams indicated that 250
trees will be planted by the reservoir this spring, consequently there is a
need for volunteers to participate.
General
Discussion: The president
opened the floor to general discussion involving the topic of attracting
newer PBH residents to the Association. It was suggested that July be
considered for an event involving younger children. Halloween also was
mentioned as a possibility. It was decided to not have a May social as
planned.
Discussion
on Agenda for next Membership Meeting:
David Johnston introduced Doug Parker who is
Boulder County Government’s Sustainability Examiner. Doug volunteered to
provide a presentation at the next HOA general meeting involving energy
efficiency and rebate programs. It was suggested that the May ARC meeting
would be an excellent time for the presentation.
Presentation
by Megan Boughs on Plants Native to the Region:
Megan will be offering this presentation for
the HOA Member meeting on April 28, 2010.
It was noted that the
garage sale at the Community Center is scheduled for May 21-23.
Water
Manager’s Report: Bob deHaas
discussed the issue of the rental of the community center to HOA members.
General areas of concern voiced were the overuse of facilities without
compensation, disruption for set up of scheduled events, and the
verification of insurance by renters. It was decided that the use of the
facility should be discussed among the 3 boards (HOA, Fire and Water).
Fire
Mitigation: Uriah Bueller
presented a map of recommended mitigation areas as prepared by the fire
board. Discussion followed as to how to prioritize the areas. It was
decided that the BMFP map would be compared with the AnchorPoint map to
determine the highest priorities.
Bettlebusters:
Suzanne Adams noted that support
from the membership has been incredible. A map of Larimer County reflects
widespread infestation. $10. per tree spraying is offered by Taddiken and
$11. per tree by Davies. The fire department is committed to cutting trees
even during the beetle flying season.
Architectural
Review Committee: Chair Neil
Patel discussed the issue of solar panels not attached to structures. It
was recommended that following adoption of the Revised Covenants, guidelines
should be enacted concerning this issue. Members also agreed that ARC
records are private unless subpoenaed and the ARC needs help with
administrative and clerical work.
PBH
Roads Report: Bill Alexander
reported that the County is considering levying a $200 per year per property
fee for repaving of county roads and that PBH is benefiting from the road
maintenance it currently receives.
Covenants
Committee: Bill Alexander
updated the directors, indicating that the letters to property owners were
about ready to be mailed, meetings are planned for each unit, and we are
currently on track. Covenants Captains from each of PBH seven units already
have become notaries to help get ratification signatures from PBH Lot
owners. The HOA can take as long as necessary to complete the action.
Director
Resignation: Member-at-large
Mark Menagh announced that he will be taking an extended trip to Australia
and is resigning his seat on the board. It was recommended that the
position be filled by a past president. Suzanne Adams expressed interest in
filling the position. A motion was made to accept Mark’s resignation and
approve Suzanne as his replacement. Following a second, the motion was
passed unanimously.
Adjournment:
The meeting was adjourned at 9:45
pm.
Respectfully
submitted,
Thomas L. Mann
Secretary |
