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PINE BROOK HILLS HOMEOWNERS ASSOCIATION
BOARD MEETING MINUTES
SEPTEMBER 4, 2007
The quarterly meeting of the PBH Homeowners
Association Board was called to order by Tim Triggs, president, at 7:10 pm
on September 4, 2007, at the Community Center.
Board members present: Tim Triggs, Mia
Mestdagh, Dave Davies, Mark Menagh and Pam Creswell. Suzanne Adams joined at
9pm.
Approval of 6/5/07 Board meeting minutes
(Mia)
Minutes: The minutes of the June 5th,
2007 Board Meeting were moved, seconded, and approved
2007 dues collection and 2007 budget update
(Dave)
Revenue up to date is $49,922,includes
reimbursement of firebreak expenses of $19,850. Dues collected up to date
are $27,265. Expenses up to date: $45,830. Average dues paid: $90. $20,000
is invested in a month-by-month CD.
Job description, Finalization of all (Mia)
Reviewed, revised job descriptions. Mia
will send out descriptions with meeting minutes for final approval.
Timber Lane fuel break and additional grant
(Tim)
Current fuel break project is completed.
2008
mitigation projects (Mark)
New mitigation projects have to be
identified.
New federal matching grants have been won
by the Fire District. PBH projects can tap into these grants with our
matching funds.
Newcomers
Report (Pam)
Findings: Very few newcomers are reachable
in person. Many don't live in PBH at least part of the year. It's important
to at least provide them with a newcomer package including fire mitigation
projects, volunteer opportunities, evacuation procedures, etc.
Invite newcomers to call us might be a more
workable solution.
Beetle Busters, including budget
considerations (Pam)
Beetle busters would like to receive $750
for next year since more people would like to receive beetle buster
training. PBH Board supports the spending. We should schedule at least two
beetle buster training sessions per year. Having an additional beetle buster
tool kit would be very helpful. (Cost: $500).
Architectural Review Committee update
(Tim)
PBH HOA sent a strong letter to Valentine
on North Cedar Brook, emphasizing that their project still falls under the
PBH covenants.
Recreational uses of the reservoir, noting
water board survey and water board actions (All)
No updates at this point. The inspection
and back-fill of the reservoir is running behind. The water board will begin
review of recreational use by end of 2007. Recommendation: Revive
recreational use committee of the reservoir. Have one water board member
come to the recreational use committee meeting. Motion: We recognize the
existing Res Rec committee as an official HOA committee who's purpose is to
study recreation potential in PBH and make suggestions and recommendation to
the HOA board. Moved. Seconded and approved.
Search for 2008 Vice President (All)
No definite leads yet. Ideally, we should
have a recommendation by September 15th before the Pine Book Press is going
to print.
One possibility might be that Debra Menagh
takes on the Treasurer positions and Dave Davies will take on the
Vice President position.
Mark wants to use the various PBH e-mail
lists to find new Vice President.
Cleaning out HOA Closet (Tim)
Recommendation: contact Water Board and
Fire Department to inform them that we're planning on cleaning the HOA
Closet. Mark and Tim will clean out closet.
Re-carpeting the meeting room (Dave)
Industrial strength carpet, costs starting
at $1.75/sq.ft - $3.50, installed. The meeting room has approximately 2000
sq.ft. The costs will have to be shared between PBH HOA, the Water Board,
and the Fire Department.
Mark will contact the Water Board and the
Fire Department. PBH will have to cover approximately $1600. Motion to
contact the Water Board and the Fire Department to share the costs. Moved.
Seconded. Approved.
October 31 HOA meeting, selection of
program topic. (All)
Include Beetle Buster presentation at
October HOA meeting with demonstration of new bark stripping tool.
Fuel break update, before and after...,
accomplishments, new directions, etc.
Additional new business, if any (All)
Motion made to thank a couple, that chooses
to remain anonymous, for their additional dues contribution, made by Davies
and seconded by Triggs, passed unanimously.
Social activities for 2008? Suggestion to
add to PBH Press: similar to Dine-Around, have a Wine-Around.
TGIF on Friday evenings? Pam will follow up
with Judy Smith.
The
meeting was adjourned at 9:55pm.
Respectfully submitted,
Margit “Mia” Mestdagh, Secretary
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